## 5 Step Workflow 1. Capture 2. Clarify 3. Organize 4. Reflect 5. Engage ### Capture - Capture everything that i might want to do, should do, could do, **HAVE** to do - Your brain is not meant to hold onto to-dos and whatnot - Everything in your brain has something connected to the system - If it doesn't get captured, the system fails - Hence the creation of the **Inbox** - you can have multiple inboxes - not too many or the system fails - So for me: - **Raindrop** - Bookmarks - **Nirvana** (?) - Everything else? - A physical and digital inbox - Maybe I should get a paper tray ### Clarify - What is the thing I've put in my inbox? - If it's a task: - Clarify it - Ex: reach out to steven - WRONG - Ex: reach out to steven about paying bill - RIGHT - Ask: Is it actionable? - If no - Discard - or Archive - Put it on Hold - If yes - If you can do it now: - Do it right away - Delegate it - If I can't do anything about it myself, give it to someone else - If you *can't* do it now: - Postpone it ### Organize - Keep everything in the right place so you don't lose it #### Archive - Reference Folder - [[Obsidian Knowledge Base]] and Raindrop - [[Obsidian Knowledge Base]] - docs and files and notes and stuff - Raindrop - Bookmarks of things that I can peruse when I'm free #### On Hold Someday / Maybe List - For things that I will get to eventually - The Media backlog - Places to go - Things to try - Creative projects - Should probably be done in Nirvana #### Delegating Waiting for List - things i'm waiting for but am not personally responsible about - Ex: sent something to the post office and want to keep track of it - Packages - People I'm waiting to hear from - Things I've lent to people #### Postponed If on a specific time or day, or a deadline: - Calendar - Flowsavvy - Move OUT of the todolist because that gives it urgency - Kind of already doing this with Superlist, so just swap it out with Nirvana As soon as possible: - Next Actions List - The **main** to-do list - Divide it by context - Ex: list for stuff on computer, things on your phone, office, home, etc. - Location If it has several steps: - Projects List - Something that needs more than one task - Completed in slightly less than a year - Separated by Projects - go full ADHD and put in EVERY step - Separate from Next Actions because Next Actions should be stuff you *can do right now* - Ex: - hang grandma's painting - PROJECT - Get the screws - NEXT ACTION - Get screwdriver - NEXT ACTION - Can Nirvana tag back to projects?? ### Reflection Daily: 1. Go through Calendar 2. Go through Next Actions list Schedule in Flowsavvy Weekly: - Weekly Review - Empty all inboxes - Update calendar - Past & Present - Go through Projects List - Make sure they all have next actions - Waiting for List - Check Someday/Maybe List and move to next actions / projects instead - Brainstorm actions - Trigger List - Areas of life that need action - Agreements? - Interactions? - Events? - New to-dos? - Distractions? - New ideas? - Don't skip this! ### Engage Just use the system man.